Guidelines for Preparation and Submission of Papers for Conference Proceedings

The paper for the proceedings should be no more than 5 pages including figures, tables, and references and should summarize the essential information of the presentation. Please follow these guidelines and the example below.

Content: Include the following in your paper:

Title: The title should indicate contents precisely and be no more than 10 words. Do not use "all caps" in titles.

Contact information: Name, affiliation, complete mailing address, telecommunication number, and e-mail address for all authors.

Text: The paper should contain an introduction, materials and methods (when relevant), results, discussion, conclusion, and literature cited. Standard symbols for measurements and the International System for units (S.I.) should be used. Abbreviations should be spelled out on first occurrence with the abbreviation, in parentheses, immediately following.

Each illustration (figure, picture) and table should have a separate title, be numbered consecutively, and be referred to in the text.

All literature used during the preparation of the paper should be acknowledged. List authors alphabetically and, among publications by the same author, by year of publication. Bibliography format: name of author, initials, year of publication, title, periodical or publisher, number of pages (see below). Abbreviate titles of periodicals. In the text reference, the date should follow the author's last name without a comma (Aubréville 1949) and (McPherson et al. 1982).

Format and Characters: The first page should include the title in bold type, the authors, and a footnote giving the authors' affiliation. Footnotes should kept to a minimum and be numbered consecutively throughout the paper, except in tables. Use 8 ½ x 11 inches page size (letter format), all margins set to 2.5 cm, Times New Roman font 12 pt, no syllabication, no indentation, italics for Latin names, single-spaced lines with one free line between paragraphs. Do not use "all caps" in titles or heading. Headings and subheadings should be flush left in upper and lower case letters and in bold type. A running statement should appear at the bottom of all pages to identify the conference as shown in this example.

Submission of Papers: Papers to be included in the conference proceedings must be received no later than June 15th, 2009 as a Word file. The file should be in Word (.DOC) or Rich Text Format (.RTF) and clearly labeled with the name of the first author (last with initial): e.g., NEWTONP.RTF for P. Newton. Note, the editors will not be reviewing or revising the contents of the papers. Authors are solely responsible for the content and presentation of their submissions. Submit your Paper via e-mail to:

Sample Paper

W.H. Smith1 and T.J. Byron2

1 Canadian Wood Fibre Centre, Great Lakes Forestry Centre, Canadian Forest Service, 1219 Queen Street, Sault Ste. Marie, Ontario, Canada, P6A2E5; 1-705-541-5615;

2 Ontario Forest Research Institute, Ontario Ministry of Natural Resources, 1235 Queen Street, Sault Ste. Marie, Ontario, Canada, P6A 2E5. 1-705-946-2981;


This is a sample popular summary that applies the formatting specifications that we’d appreciate all authors whose abstracts are accepted for presentations or posters follow, when submitting their summaries.

This section provides a brief, general overview of the background and rationale for the study, any contextual information the reader might need to understand the approach (reference date), as well as the scope, goals and objectives of the work and what aspects of it will be presented in the summary. Use italics for latin names. Note, the Introduction is normally no more than two or three paragraphs long.

Material and Methods

This section summarizes the methodological approach(es) used in the study including for example a description of the study area (reference1 date1, reference2 date2), methods, materials or data, statistical tests (reference3 date3), and/or models used to develop results.

It may include a figure showing study location or provide an overview of a conceptual model (Figure 1). Any references to statistical techniques, unless those are commonly used, must be included in the literature cited section.


This section presents results in a clear, logical manner based on the goals and objectives of the study and the methods described. Table and Figures should be referred to throughout the text where appropriate (Table 1). Tables should be easily legible, for example with bold headings, and consistent and aligned use of decimal points.

More than one table and/or figure can be used as long as the entire summary fits within 5 pages formatted per the specifications provided for the popular summary as applied in this example.

Figure 1

Figure 1. Figure captions should be numbered consecutively and stand alone. Acronyms used in figures must be explained in caption.

Table 1. Table captions should be numbered consecutively and stand alone. Use of spacing and shading to increase legibility is encouraged.

Clear Title

Label A

Label B

Label C













* Use footnotes to explain any acronyms used in tables.


This section should tie the results of your work to the published literature. It should tell reader how your work supports or refutes what others have found and how you’ve advanced the knowledge in a particular area. This section should contain references.

It could also identify remaining gaps in knowledge found as a result of your study and what could be done to fill those.


This section should summarize your findings in relation to the study goals and objectives. It may also provide a brief overview of next steps and /or recommendations for future related research. This section should not contain references.

Literature Cited

Include all references cited in text of popular summary. Use the following format for literature cited for reports, books, symposium proceedings, journal papers, and web pages:

Anonymous. 1978. Nashwaak experimental watershed project, Annual Report 1976-77. Can. For. Serv. MFRC.

Aubréville, A. 1949. Climats, forêts et désertification de l'Afrique tropicale. Société d'éditions géographiques, maritimes et coloniales. Paris, FR. 351 pp.

Krause, H.H. 1982. Effect of forest management practices on water quality: A review of Canadian studies. In Proceedings of the Canadian Hydrology Symposium, June 14-15, 1982, Fredericton, N.B. Natinal Research Council of Canada, Associate Committee on Hydrology, Ottawa, Ont. pp. 547-557.

McPherson, J.A., E.K. Morgenstern and B.S.P. Wang. 1982. Seed production in grafted clonal orchards at Longlac, Ontario. For. Chron. 58(1): 31-34.

WTO. 2005. Trade growth in 2005 to slow from record 2004 pace. Accessed March 7, 2006.

US Forest Service International Union of Forest Research Organizations Canadian Forest Service Society of American Foresters The National Council for Air and Stream Improvement American Statistical Association International Society for Photogrammetry and Remote Sensing Ministère des Ressources naturelles et de la Faune Université de Sherbrooke Canadian Space Agency